UCA International All Star Championship

6 / 16

HOTEL AND TRAVEL
1. What is the advantage of purchasing the travel package?
It is not required that you attend the IASC on the travel package. The two main reasons teams purchase the
package are convenience and savings.
a) Convenience - Everything is handled for you. Disney’s Magical Express will pick you up and take you back
to the airport. There is no hassle of renting vans or cars and finding drivers. Hotel registration is smoother
and rooms are guaranteed. The IASC office works together with the Walt Disney World ® Resort to block
your rooms so your entire group stays together.
If you book your own trip, you have to:
Step 1: Call travel Agency or airlines (which could take hours).
Step 2: Send in deposit for airline tickets.
Step 3: Call several hotels to get room rates and availability.
Step 4: Guarantee all rooms using person credit card for deposit.
Step 5: Request reimbursement check from the school.
Step 6: Send your rooming list to the hotel.
Step 7: Call car rental agencies to find out rates and regulations of drivers.
Step 8: Fill out registration form for the IASC and mail in with registration fees.
If you book with IASC you have to:
Step 1: Call A&I Travell at 1-866-719-0379 or your local travel agent to book flights.
Step 2: Send in deposits for airline tickets.
Step 3: Fill out registration forms for the IASC and mail in deposits.
b) Savings- Because of our long term relationship with the Walt Disney World® Resort, the IASC is able to
negotiate discounted rates for hotel rooms and theme park tickets.
2. What hotel are we staying at?
Accommodations will be provided at Disney’s All-Star Resorts. In the event that the Walt Disney World ® Resorts sell
out of rooms prior to registration deadlines, IASC will make arrangements with an alternate hotel either on or off
property. PLEASE NOTE: Hotels may fill up prior to posted deadlines and may include additional costs.
3. We have parents who would like to come to the Championship. Can they sign up for the IASC travel package?
Of course! A lot of coaches meet with the parents and include them on the travel package with their team.
However, we encourage family members and friends to register with us directly.
4. We have an uneven number of girls. Can we pay the quad rate for three girls in a room?
No. The travel package prices have been calculated according to how many people are in each room.
5. Can we have five people in a room?
No. Disney does not allow more than four people to a room.
6. We are arriving in Orlando at 10:00 a.m. on Friday, will our hotel rooms be ready?
Most hotels do not guarantee check in until 4:00 p.m. However, if there are rooms ready in your block, the hotel
will check you in early. Please be sure to communicate this to your entire group that is traveling with you.
7. Our team doesn’t leave Orlando until 6:00 p.m. on Tuesday. What can we do all day?
Hotel check out is at 11:00 a.m. If you would like, you can take a Walt Disney World ® Resort shuttle bus to
Downtown Disney-West Side to shop or to one of the Walt Disney World ® Theme Parks. The hotel will be glad to
store your luggage for you, but you will be responsible for picking it up before you depart. However, the hotel’s
bellmen will not move carry-on bags, electronics, or trophies.
8. How do I request a refund?
All refund requests must be submitted in writing to Chelsea Simoneaux at (A–M),
Jennifer Burnett at (N–Z) or faxed to 1-800-969-8295, include the Gym/Team name,
amount requested, who to make the check out to, where to mail the check, and a reason for the refund. The event
office will review your account and issue a refund check based upon what they see in your file. All refund checks
are processed AFTER the event is over. The average processing time for a refund is 4 weeks from the date the
request is received. Refunds are not issued unless a written request is received.
FREQUENTLY ASKED QUESTIONS
6